EIGHTH Meeting - Regular Session

 

The Town of Oakville Council met in regular session this 22nd day of February, 2021 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 6:30 p.m.

 

Present (in person):  Mayor - Rob Burton

 

Present (via Videoconference):

                  Councillors         -     Tom Adams

                                                -     Ray Chisholm

                                                -     Cathy Duddeck

                                                -     Allan Elgar

                                                -     Dave Gittings

                                                -     Marc Grant

                                                -     Janet Haslett-Theall

                                                -     Jeff Knoll

                                                -     Natalia Lishchyna

                                                -     Peter Longo

                                                -     Sean O’Meara

-          Pavan Parmar

                                                -     Beth Robertson

                                                -     Jasvinder Sandhu

                                               

Staff (in person):                  -     J. Clohecy, Chief Administrative Officer

-          N. Sully, Commissioner of Corporate Services and Treasurer

-          N. Garbe, Commissioner of Community Development

-          P. Fu, Commissioner of Community Infrastructure

-     V. Tytaneck, Town Clerk

-     J. Warren, Council and Committee Coordinator

 

Staff (via Videoconference):   

-          C. Bell, Commissioner of Community Services

 

This meeting was held in compliance with the electronic participation provisions of the Municipal Emergency Act, 2020 and the Town of Oakville Procedure By-law 2020-011, as amended.

 

 

Declarations of Pecuniary Interest

 

Councillor Knoll declared a pecuniary interest with respect to Clause 3 of Item 2 – 2021 Budgets for Business Improvement Areas, as he is the shareholder, Director, and CEO of a corporation that is a member of the Kerr Village Business Improvement Area (BIA).

 

 

Confirmation of Minutes of the previous Council Meeting(s)

 

Minutes of the Regular Session of Council, JANUARY 25, 2021

 

Confidential Minutes of the Closed Session of Council, JANUARY 25, 2021

 

Minutes of the Special Session of Council, JANUARY 26, 2021

 

Minutes of the Special Session of Planning and Development Council, JANUARY 27, 2021

 

Confidential Minutes of the Special Closed Session of Planning and Development Council, JANUARY 27, 2021 

 

 

Minutes of the Special Session of Planning and Development Council, FEBRUARY 2, 2021

 

Minutes of the Regular Session of Planning and Development Council, FEBRUARY 8, 2021

 

Moved by Councillor Duddeck                                    Seconded by Councillor Knoll

 

  1. That the minutes of the regular session of Council and the closed session of Council dated January 25, 2021, be approved.

 

  1. That the minutes of the special session of Council dated January 26, 2021, be approved.

 

  1. That the minutes of the special session of Planning and Development Council and the closed special session of Planning and Development Council dated January 27, 2021, be approved.

 

  1. That the minutes of the special session of Planning and Development Council dated February 2, 2021, be approved.

 

  1. That the minutes of the regular session of Planning and Development Council dated February 8, 2021 be approved.

 

CARRIED

 

 

AGENDA ITEMS

 

In accordance with Section 2(8) of the Procedure By-law, the items were considered out of order.

 

 

 

 

 

1.

2021 Halton Court Services Business Plan

 

-           Report from Finance Department, February 9, 2021

 

Moved by Councillor Adams                      Seconded by Councillor Lishchyna

 

That the 2021 Business Plan and Budget for Halton Court Services and the accompanying Reserve Fund transfers, as detailed in the report from the Finance department dated February 9, 2021 and attached as Appendix A, be approved.

 

CARRIED

 

 

2.

2021 Budgets for Business Improvement Areas

 

-           Report from Finance Department, February 9, 2021

 

Moved by Councillor Adams                      Seconded by Councillor Lishchyna

 

1.

That the 2021 Recommended Budget for the Downtown Oakville Business Improvement Area, requiring a levy of $1,148,382, as shown in Appendix A, be approved.

2.

That the 2021 Recommended Budget for the Bronte Village Business Improvement Area, requiring a levy of $351,500, as shown in Appendix B, be approved.

 

4.

That the relevant Board of Management approve any subsequent revision or reallocation of funds, within these budgets. The resolution shall be provided to the Treasurer, or designate of the town, who shall determine the significance of the change and advise if it requires Council approval.

5.

That the Boards of Management ensure that the procurement of supplies and services, within the approved budgets, meet the requirements of the town’s Purchasing By-law.

 

CARRIED

                                                        

 

 


The Mayor called a separate vote on clause 3:

 

That the 2021 Recommended Budget for the Kerr Village Business Improvement Area, requiring a levy of $412,511, as shown in Appendix C, be approved.

 

 

CARRIED

                                                         (Councillor Knoll, having declared a pecuniary

interest, did not vote on clause 3 of this item.)

 

 

3.

By-law 2021-011 -A by-law to amend By-Law 1981-66 (The Fire Route By-Law)

 

-           Report from Fire Department, February 9, 2021

 

Moved by Councillor Adams                      Seconded by Councillor Lishchyna

 

That By-law 2021-011, a by-law to amend By-Law 1981-066 (The Fire Route By-Law) be passed.

 

CARRIED

 

 

4.

Corporate Policy and Procedure Update

 

-           Report from Clerk's Department, February 9, 2021

 

Moved by Councillor Adams                      Seconded by Councillor Lishchyna

 

1.

That updated Occupational Health, Safety and Workplace Violence Policy (HR-MNG-005) be approved, and that Workplace Violence Procedure (HR-MNG-005-002) be received.

2.

That updated Temporary On-Street Parking Procedure (MS-REG-001-002) be received.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

5.

By-law 2021-018 A by-law to stop up and close for all purposes a portion of Thomas Street as shown on Plan 1

 

-           Report from Engineering and Construction Department,

February 9, 2021

 

Moved by Councillor Adams                      Seconded by Councillor Lishchyna

 

1.

That By-law 2021-018 – A by-law to stop up and close for all purposes a portion of Thomas Street on Plan 1, as detailed within the staff report from the Engineering & Construction Department, dated February 9, 2021, be passed;

2.

That the Legal Department be authorized to register By-law 2021-018 in compliance with the Municipal Act 2001;

3.

That the Legal Department be authorized to transfer the easement interests over a portion of Thomas Street to the various utility agencies following the registration of the By-law.

 

CARRIED

 

 

6.

Application to Conduct Charitable Lottery Events - University Women's Club of Oakville Scholarship Fund

 

-           Report from Clerk's Department, February 9, 2021

 

Moved by Councillor Adams                      Seconded by Councillor Lishchyna

 

That the request from University Women’s Club of Oakville Scholarship Fund to conduct charitable lottery events in the Town of Oakville be approved.

 

CARRIED

 

 

7.

Global Administrative Penalties for Non Parking and Order System

 

-           Report from Municipal Enforcement Services Department,

February 9, 2021

 

Moved by Councillor Adams                      Seconded by Councillor Lishchyna

 

1.

That the report from the Municipal Enforcement Services Department, dated February 9, 2021, titled “Global Administrative Penalties for Non Parking and Order System”, be received for information;

 

 

2.

That By-law 2021-038, a by-law to establish a comprehensive system of administrative penalties for non-parking violations, a comprehensive system of orders and to amend By-laws 2002-034, 2003-021, 2005,062, 2006-071, 2007-135, 2008-098, 2009-025, 2009-072, 2011-045, 2013-013, 2015-075, 2016-083, 2017-008, 2017-038, 2018-006, 2018-045, 2018-153 and 2019-060, attached as Appendix A to the report from the Municipal Enforcement Services Department dated February 9, 2021 be passed;

3.

That By-law 2021-039, a by-law to amend Parking Administrative Penalties By-law 2015-071, as amended, attached as Appendix D to the report from the Municipal Enforcement Services Department dated February, 9, 2021 be passed;

4.

That the updated Regulatory Services Policy [MS-REG-001], attached as Appendix B to the report from the Municipal Enforcement Services Department dated February, 9, 2021 be approved; and,

5.

That the Administrative Penalties Procedure [MS-REG-001-003] attached as Appendix C to the report from the Municipal Enforcement Services Department dated February, 9, 2021 be received.

 

CARRIED

 

 

15.

Amendment to Special Response Levels Under Oakville Fire Department By-law

 

-           Report from Legal Department, February 16, 2021

 

Moved by Councillor Adams                      Seconded by Councillor Lishchyna

 

That By-law 2021-048, a by-law to amend By-law 2019-071, a by-law to establish and regulate the Oakville Fire Department and to repeal By-law 2011-119, be passed.

 

CARRIED

 

 

8.

COVID-19 Update

 

-           Verbal Update from the CAO

 

 

Moved by Councillor Elgar                                Seconded by Councillor Sandhu

 

 

That the verbal update from the CAO be received.

 

CARRIED

 

9.

2021 COVID-19 Property Tax Assistance

 

-           Report from Finance Department, February 9, 2021

 

Moved by Councillor Chisholm                             Seconded by Councillor Longo

 

1.

That the report entitled “2021 COVID-19 Property Tax Assistance” dated February 9, 2021 be received.

 

2.

That By-law 2021-041, a by-law to amend By-law 2020-114, a by-law to provide for an interim levy in 2021, amended to include an application based property tax assistance, be passed.

 

CARRIED

 

 

10.

Tobacconist and Vaping Store Licensing Update

 

-           Report from Municipal Enforcement Services Department,

February 9, 2021

 

Moved by Councillor Knoll                         Seconded by Councillor Robertson

 

1.

That the report from the Municipal Enforcement Services department, dated February 9, 2021, titled “Tobacconist and Vaping Store Licensing Update” be received, and,

2.

That By-law 2021-028, a by-law to amend the By-law 2015-075 (the Licensing By-law), attached as Appendix A to the report from Municipal Enforcement Services, dated February 9, 2021, be passed and come into effect March 1, 2021.

 

                                                                                                                CARRIED

 

 

11.

Development Charges Update Study

 

-           Report from Finance Department, February 9, 2021

 

Moved by Councillor Chisholm                 Seconded by Councillor Gittings

 

That the report regarding Development Charges Update Study from Finance dated February 9, 2021 be received.

 

                                                                                                                CARRIED

 

 

 

12.

Preliminary 2020 Financial Results and COVID Impacts

 

-           Report from Finance Department , February 16, 2021

 

Moved by Councillor Adams                      Seconded by Councillor Grant

 

1.

That the Preliminary 2020 Financial Results and COVID-19 Financial Impact report be received, and

2.

That revenues from supplementary taxes and payment-in-lieu of taxes in excess of budget be transferred to the tax stabilization reserve.

 

                                                                                                                  CARRIED

 

 

13.

Former Public Works Site - Disposition of Block 7

 

-           Report from Legal Department and Finance Department,

February 16, 2021

 

Moved by Councillor Knoll                         Seconded by Councillor Grant

 

1.

That the Town proceed with the sale of Parts 2 and 3 on Plan 20R-21644 identified as Block 7 on the master plan for the former public works site at 2274 Trafalgar Road to 2486489 Ontario Inc. on the terms set out in Confidential Appendix C to this report.

2.

That the Town Solicitor be authorized to execute all documents required to complete this transaction.

3.

That the Oakville Municipal Development Corporation be paid a management fee of $25,000 for its work on marketing and securing a buyer for Block 7 upon successful completion of the transaction.

4.

That the Town transfer $500,000 to the Oakville Municipal Development Corporation for costs incurred and to be incurred in the coming months.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

14.

Oakville Enterprises Corporation Authorization Request

 

-           Report from Commissioner of Corporate Services, February 16, 2021

           

Moved by Councillor Duddeck                  Seconded by Councillor Lishchyna

 

1.

That the confidential resolution contained in the confidential correspondence to the Commissioner of Corporate Services and distributed to the Mayor, Members of Council and CAO only, dated February 16, 2021, from Sean McCaughan, Chief Strategy and Growth Officer, attached as Confidential Appendix A, be approved.

 

2.

That the Mayor, as Shareholder Representative pursuant to the Shareholder Declaration, be authorized to sign the resolution for and on behalf of the Town in its capacity as the sole shareholder.

 

                                                                                                                      CARRIED

 

 

CONSIDERATION AND READING OF BY-LAWS

 

Moved by Councillor Parmar                                Seconded by Councillor Longo

 

That the following by-law(s) be passed:

 

2021-011

A by-law to amend By-Law 1981-66 (The Fire Route By-Law) (re: Item 3)

 

2021-018

A by-law to stop up and close for all purposes a portion of Thomas Street, as shown on Plan 1 (re: Item 5)

 

 

2021-028

A by-law to amend Licensing By-law 2015-075 with respect to tobacco/electronic cigarette retailers (re: Item 10)

 

 

2021-038

A by-law to establish a comprehensive system of administrative penalties for non-parking violations, a comprehensive system of orders and to amend By-laws 2002-034, 2003-021, 2005,062, 2006-071, 2007-135, 2008-098, 2009-025, 2009-072, 2011-045, 2013-013, 2015-075, 2016-083, 2017-008, 2017-038, 2018-006, 2018-045, 2018-153 and 2019-060 (re: Item 7)

 

 

2021-039

A by-law to amend Parking Administrative Penalties By-law 2015-071, as amended (re: Item 7)

 

 

2021-041

A by-law to amend By-law 2020-114, being a By-law to provide for an interim tax levy in 2021 (re: Item 9)

 

 

 

2021-048

A by-law to amend By-law 2019-071, Special Response Levels under Oakville Fire Department (re: Item 15)

 

2021-047

A by-law to confirm the proceedings of a meeting of Council

 

 

 

CARRIED

 

 

ADJOURNMENT

 

The Mayor adjourned the meeting at 7:48 p.m.

 

 

 

 

 

________________________________

                                                                                                        VICKI TYTANECK

                                                                                                           TOWN CLERK