TWELFTH Meeting - Regular Session

 

The Town of Oakville Council met in regular session this 29th day of March, 2021 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 6:30 p.m.

 

Present (in person):  Mayor - Rob Burton

 

Present (via Videoconference):

                  Councillors         -     Tom Adams

                                                -     Ray Chisholm

                                                -     Cathy Duddeck

                                                -     Allan Elgar

                                                -     Dave Gittings

                                                -     Marc Grant

                                                -     Janet Haslett-Theall

                                                -     Jeff Knoll

                                                -     Natalia Lishchyna

                                                -     Peter Longo (Arrived at 6:31 p.m.)

                                                -     Sean O’Meara

-          Pavan Parmar

                                                -     Beth Robertson

                                                -     Jasvinder Sandhu

                                               

Staff (in person):                  -     J. Clohecy, Chief Administrative Officer

-          N. Sully, Commissioner of Corporate Services and Treasurer

-          N. Garbe, Commissioner of Community Development

-       C. Bell, Commissioner of Community Services

-       P. Fu, Commissioner of Community Infrastructure  

-       D. St. George, Director of Economic Development and Corporate Strategy

-     V. Tytaneck, Town Clerk

-     J. Warren, Council and Committee Coordinator

 

Staff (via Videoconference):   

                                                -     D. Carr, Town Solicitor

 

This meeting was held in compliance with the electronic participation provisions of the Municipal Emergency Act, 2020 and the Town of Oakville Procedure By-law 2020-011, as amended.

 

 

Declarations of Pecuniary Interest

 

No declarations of pecuniary interest were declared.

 

Confirmation of Minutes of the previous Council Meeting(s)

 

Minutes of the Regular Session of Council, FEBRUARY 22, 2021

 

Minutes of the Regular Session of Planning and Development Council,

MARCH 8, 2021

 

Minutes of the Special Session of Council, MARCH 22, 2021

 

 

Minutes of the Special Session of Planning and Development Council, MARCH 22, 2021

 

Moved by Councillor Knoll                Seconded by Councillor Parmar

 

1.    That the minutes of the regular session of Council dated February 22, 2021, be approved.

 

2.    That the minutes of the Planning and Development session dated March 8, 2021, be approved.

 

3.    That the minutes of the special session of Council dated March 22, 2021, be approved.

 

4.    That the minutes of the special Planning and Development session dated March 22, 2021, be approved.

 

CARRIED

 

 

AGENDA ITEMS

 

1.

2020 Statement of Remuneration and Expenses Paid to Members of Council and Committees

 

-           Report from Finance Department, March 16, 2021

 

Moved by Councillor Duddeck                  Seconded by Councillor Chisholm

 

That the annual statement of remuneration and expenses paid to members of Council and appointed members of the Committee of Adjustment prepared by the Financial Operations Department, in accordance with Section 284 of the Municipal Act, 2001, be received.

 

                                                                                                                       CARRIED

 

 

 

 

 

2.

Corporate Policy and Procedure Update

 

-           Report from Clerk's Department, March 16, 2021

 

Moved by Councillor Duddeck                  Seconded by Councillor Chisholm

 

1.

That the new Code of Conduct for members of local boards and advisory committees (G-BRD-002-005) be approved.

 

2.

That the Time At and Away From Work Policy (HR-MNG-001) be reconfirmed as approved, and that the related procedures be received:

 

a.

Flex Time Procedure (HR-MNG-001-012);

 

b.

Reduced Work Week Procedure (HR-MNG-001-013); and

 

c.

Remote Work Arrangement Procedure (HR-MNG-001-014) (formerly ‘Telecommuting Procedure’).

 

3.

That the Compressed Work Week Procedure (HR-MNG-001-011) be rescinded.

 

4.

That the updated Wearing of non-medical masks / face coverings Policy (MS-REG-002) be approved, and the updated related Wearing of non-medical masks / face coverings Procedure (MS-REG-002-001) be received.

 

                                                                                                                        CARRIED

 

 

3.

Application to Conduct Charitable Lottery Events - St. Cuthbert's Anglican Church

 

-           Report from Clerk's Department, March 16, 2021

 

Moved by Councillor Duddeck                  Seconded by Councillor Chisholm

 

That the request from St. Cuthbert’s Anglican Church to conduct charitable lottery events in the Town of Oakville be approved.

 

                                                                                                                        CARRIED

 

 

 

 

 

 

 

 

 

4.

COVID-19 Update

 

-           Verbal Update from the CAO

 

 

Moved by Councillor Chisholm                 Seconded by Councillor Adams

 

 

That the verbal update from the CAO be received.

 

                                                                                                                        CARRIED

 

 

RECESS

 

The meeting recessed at 7:11 p.m. and reconvened at 7:13 p.m.

 

 

5.

Oakville Enterprises Corporation (OEC) Quarterly Update and Authorization Request

 

-           Report from Commissioner of Corporate Services,

March 16, 2021

 

Moved by Councillor Gittings                    Seconded by Councillor Elgar

 

1.

That the presentation from Rob Lister, President and CEO of the Oakville Enterprises Corporation (OEC), regarding the Oakville Enterprises Corporation Quarterly Update, be received.

 

2.

That the amendment contained in the correspondence to the Commissioner of Corporate Services dated March 10, 2021, from Karen Marner, Chief Financial Officer, Oakville Enterprises Corporation, attached as Appendix A, be approved.

 

3.

That the Mayor, as Shareholder Representative pursuant to the Shareholder Declaration, be authorized to sign the resolution for and on behalf of the Town in  its capacity as the sole shareholder.

 

CARRIED

 

 

6.

Development Charges Update Study and By-law Amendment

 

-           Report from Finance Department, March 16, 2021

 

Moved by Councillor Robertson               Seconded by Councillor Duddeck

 

1.

That the new Development Charges Interest Policy F-FPC-007 and related Development Charges Interest Procedure F-FPC-007-001 be approved;

 

2.

That the Development Charges Update Study dated January 28, 2021 be approved;

 

3.

That Council determine that no further public meetings are required under Section 12 of the Development Charges Act, 1997;

 

4.

That Development Charges By-law 2021-016, a by-law to amend By-law 2018-001, Town of Oakville Development Charge By- law, 2018, be passed; and that the amended by-law shall take effect at 12:01 am on April 1, 2021.

 

CARRIED

 

 

7.

2020 Economic Development Annual Report

 

-           Report from Economic Development and Corporate Strategy Department, March 23, 2021

 

Moved by Councillor O’Meara                   Seconded by Councillor Longo

 

That the staff report from the Economic Development department entitled 2020 Economic Development Annual Report, dated March 23, 2021 be received.

 

CARRIED

 

 

8.

Advancement of Community Infrastructure

 

-           Report from Mayor Rob Burton, March 23, 2021

 

Moved by Councillor Sandhu                   Seconded by Councillor Parmar

 

1.

THAT staff be directed to advance the following community infrastructure projects:
        a.  Advancement of Community Infrastructure Projects


             i)  To ensure that all of the North Park plan is shovel ready by the

                     end of 2021 by expanding the scope of the current detail

                   design work to include the future community centre, branch

                     library, and accommodation for the Oakville Soccer Club and 

                   Oakville Gymnastic Club on the site;


                 ii)  To accelerate the design and construction of a skateboard

                      park at Cornwall Park to be in service by the end of 2021;


                 iii) To report back to the May 25, 2021 Council Meeting on 

                    implementation and funding sources to expand the detail

                    design of North Park to include community infrastructure

                    facilities and construct the skateboard park at Cornwall Park.
       

        b.  Creation of New Community Infrastructure


                 i)  That Council express an interest to the Region of Halton in the

                    purchase of the former reservoir site located at 2273 Trafalgar

                    Road for the purpose of creating a new public park for the

                    public’s enjoyment;


                 ii) The CAO and Town Solicitor be authorized to finalize a

                    purchase of the site upon the Region declaring the site

                    surplus;


                 iii) The future acquisition of the site be funded from the Cash in

                    Lieu of Parkland reserve.


       c.  Creation of New Community Infrastructure Celebrating Inclusion

 
                 i)   Installation of three (3) rainbow crosswalks in the Town’s BIAs

               along Lakeshore Road at Navy Street, Kerr Street, and Bronte

               Road to be constructed by Transportation and Engineering

               staff to ensure safety of pedestrians, cyclists, and vehicles.


                 ii)  Staff report back to the April 26, 2021 Council meeting on

                implementation and funding sources for the installation of the

                three rainbow crosswalks.

 

CARRIED

 

 

NEW BUSINESS

(Notice of Motion, Emergency, Congratulatory or Condolence)

 

Councillor Duddeck offered congratulations to the town and all staff that were able to adapt and pivot to organize the successful Christmas drive-thru Toy Drive event held at Coronation Park and the Fireside Chat with Santa as both events were recognized Festivals and Events Ontario.

 

Mayor Burton offered congratulations and thanks to Siemens Canada regarding their new facility “Mind Sphere Application Centre” located at their headquarters in Oakville with telecommunications connections all over the world connecting together many resources of expertise and talent to help their customers and partners with problem solutions and innovation to increase efficiency and effectiveness, especially across asset management and data collection.

CONSIDERATION AND READING OF BY-LAWS

 

Moved by Councillor Sandhu                              Seconded by Councillor Gittings

 

That the following by-law(s) be passed:

 

2021-016

A by-law to amend By-law 2018-001, Town of Oakville Development

Charge By-law, 2018. (re: Item 6)

 

2021-052

A by-law to declare that certain land is not subject to part lot control (Blocks 458, 461 and 462, Plan 20M-1223 – Hallett Bronte Green Corporation)

 

 

2021-059

A by-law to confirm the proceedings of a meeting of Council

 

 

CARRIED

 

 

 

The following by-laws were enacted pursuant to By-law 2020-057, the COVID-19 Emergency Delegation By-law:

2021-045

A by-law to authorize the extension or suspension of model year restrictions for taxicabs in response to the COVID-19 emergency

 

 

 

ADJOURNMENT

 

The Mayor adjourned the meeting at 8:12 p.m.

 

 

 

 

________________________________

                                                                                                        VICKI TYTANECK

                                                                                                           TOWN CLERK